Key Terms

This page summarizes common terms you’ll see across MAXsi POS menus (lists, details, and reports). The goal is to help you understand operational flows faster.

Biller

In MAXsi POS, a Biller is the selling entity managed in Billers (add/edit/delete). Biller information can also appear in sales lists (along with the user who created the transaction) and in transaction details.

Typical biller fields:

  • Name (required)
  • Company, Email, Phone, Address, City, Country (optional)

When you need it:

  • When you want to separate sales by entity/person (for example for reporting, sales reps, canvassers, or multiple brands under one system).

Warehouse

Warehouse represents a location used across multiple transactions.

Examples in the app:

  • Purchase details may show a warehouse.
  • Expenses are typically recorded with a warehouse (in addition to a category).

How to think about it:

  • Warehouses help you split data by location, so lists and reports can be filtered and reviewed per branch/outlet.

Customers

Customers are your customer records. In Customers, you can search (including voice search), see customer summaries, and access:

  • Edit customer
  • Customer report
  • Purchase history (🕘 icon)

Why it’s useful:

  • Quickly identify repeat customers, purchase totals, and last transaction time.

Adjustments

In MAXsi POS, adjustments are used to correct product data—most often when physical stock differs from system stock, or when price/cost data looks abnormal.

Common adjustment-related menus:

  • Adj Stock: stock correction per warehouse (add/reduce, and Sync QTY per product).
  • Hist Adjustment: adjustment history per product (filter by warehouse/date, see totals and cost impact).
  • Adj Price: detect and fix pricing anomalies (for example selling below cost / COGS corrections), including actions like Sync or Edit Price per unit.
  • Adj Unit Margin: monitor margin % per unit and correct selling price when needed.

What Sync QTY means:

  • In Adj Stock, Sync QTY (🔄) syncs the product stock quantity for the currently active warehouse.
  • Useful when the list shows an “incorrect” number and you want the system to refresh the latest stock quantity.

When to use adjustments:

  • System stock differs from physical stock.
  • Purchase/selling price or COGS looks unreasonable in reports.
  • Per-unit margin is too small/large and needs correction.

Supplier

In MAXsi POS, a Supplier is a vendor you buy from (purchase transactions). The Suppliers menu typically summarizes supplier activity over a date range, such as:

  • Total purchases, total value, total paid, and balance due

Common actions:

  • Purchase history
  • Supplier payments history
  • Edit supplier

Payments

Payments are money-in/money-out records linked to transactions. You’ll see them in:

  • Payments Report
  • Add Payment modals on sales/purchases

Common payment types/badges:

  • received (money in)
  • sent (money out)
  • returned (return/refund)
  • expense (expense)

Payment methods often include:

  • CASH, BRI, BNI, BCA, Mandiri

Important note:

  • In reports, tapping an amount may open the linked transaction detail (sale/purchase/expense) when available.

Sales

Sales is the list of selling transactions in Sales and Non-POS Sales.

Typical fields shown:

  • Customer, date, reference, biller, created-by user
  • Payment status (paid/partial/due/pending/overdue)
  • Sale status (completed/returned/partial/pending)
  • Summary totals: Grand Total, Paid, Balance

Common actions:

  • Add payment (tap Paid)
  • Print/Share receipt
  • Return (R) and Edit (E)

Expenses

Expenses are operational costs recorded in Expenses. You can search, filter by date, open details, then edit or delete.

Typical expense detail fields:

  • Reference, date, warehouse, category, amount, user, note

Flow note:

  • When adding an expense, the system may require you to open the register first if the register is not open.

Quick Summary (So You Don’t Mix Them Up)

  • Sales: the transaction itself (items, totals, status).
  • Payments: the money records (received/sent/returned/expense).
  • Adjustments: warehouse-based stock/price/margin corrections + history.
  • Suppliers: vendor summary + balances + purchase/payment history.
  • Expenses: operational costs (with category and warehouse).
  • Biller: sales entity shown on sales transactions.
  • Warehouse: location used for filtering and reporting (for example purchases and expenses).

Note: This guide content may still be in Indonesian while we prepare the English version.

Published by: MAXsi POS — Android POS App