User Access Flags (What They Do)

This document explains user access flags in MAXsi POS and how they affect the UI and API behavior.

Summary of Flags

• show_cost
  • Whether the user can see cost price.
• show_price
  • Whether the user can see selling price.
• allow_discount
  • Whether the user can enter discounts in native POS.
• view_right
  • Whether the user can view data created by other users.
• edit_right
  • Whether the user can edit data created by other users.

Notes:

• Flags follow the user configuration only; there are no automatic “Owner/Admin exceptions”.
• If an Owner/Admin needs full access, make sure the flags are enabled.

App Impact

POS (Native)

• show_price = OFF
  • Prices in cart, summary, and edit item screens show as “-”.
• show_cost = OFF
  • Cost pill in edit item is hidden; “below cost” warnings can still work.
• allow_discount = OFF
  • Discount input is disabled (can’t enter a new discount).
• view_right = OFF
  • Open Bills shows only the user’s own bills.
• edit_right = OFF
  • If view_right = ON, other users’ bills may be visible but the Select action is disabled.

Products

• show_price = OFF
  • Selling price, promo, and group prices are hidden.
• show_cost = OFF
  • Cost price and average cost per warehouse are hidden.

Sales & Payments

• view_right = OFF
  • Sales data is filtered to the current user only.
• edit_right = OFF
  • Editing/updating/deleting payments may be rejected when the payment does not belong to the current user.

How to Change Flags

1. Open Users.
2. Select the user.
3. Toggle:
   • Show Cost
   • Show Price
   • Allow Discount
   • View Right
   • Edit Right
4. Save.

Practical Tips

• Cashiers: show_price = ON, allow_discount based on your policy.
• Warehouse staff: show_cost can be ON, show_price as needed.
• Owner/Admin: enable all flags if full access is required.